Structure and governance
How AIC Diaspora Area is led, and who is accountable for what.
Who leads, and for what
| Level or role | Primary responsibility |
|---|---|
| AIC Kenya authorised oversight | Doctrine, constitutional authority, approvals and accountability. |
| Diaspora Area Bishop | Spiritual leadership, strategic direction, clergy oversight and representation. |
| Diaspora Secretariat | Administration, coordination, records, communication, reporting and implementation support. |
| Regional coordinators | Coordination of recognised regions or country networks, member connection and reporting. |
| Ministry heads | Planning and delivery for men, women, youth, teens, children, family, mission and other approved ministries. |
| Clergy and fellowship leaders | Teaching, pastoral care, worship, discipleship and local member support. |
| Advisory or oversight committees | Specialised counsel, financial oversight, safeguarding, strategy or other approved functions. |
Governance principles
- Christ-centred servant leadership.
- Separation between oversight, execution and financial review where practical.
- Clear delegation and limits of authority.
- Collective decision-making for significant matters.
- Accurate minutes, records and reporting.
- Conflict-of-interest disclosure.
- Fair complaint and disciplinary processes.
- Respect for host-country law and church relationships.
Committees and advisory functions
Committees may be established only through approved authority and clear terms of reference. They should have a defined purpose, membership, reporting line, term, quorum and decision limits. Possible functions include finance and stewardship, safeguarding and welfare, strategy and monitoring, clergy and theological formation, mission and partnerships, and digital ministry. Committees advise or decide only within their mandate.
Records and information
Official records include minutes, decisions, reports, membership data, financial documents, policies, contracts, partnership records, safeguarding documents and programme evidence. Records will be retained securely, with access limited according to role and sensitivity. Personal data will be collected only for legitimate ministry purposes and handled in accordance with applicable law and approved policy.
What the Secretariat does
- Maintain member, leadership, meeting and policy records.
- Coordinate annual plans, budgets, calendars and reports.
- Support communication across regions and ministries.
- Track implementation actions and performance indicators.
- Maintain approved digital systems and document archives.
- Support governance meetings and follow-up.
- Coordinate stakeholder engagement and authorised partnerships.
Policies and procedures the plan requires
Target years are the Strategic Plan's own. A policy listed here is one the Area has committed to develop, not one already in force.
Show the full schedule — 10 policies, 5 targeted for 2026 and 5 for 2027Hide the schedule
| Policy or procedure | Purpose | Target year |
|---|---|---|
| Governance and delegation framework | Clarify roles, authority and reporting. | 2026 |
| Leadership appointment and succession procedure | Standardise selection, induction, terms and handover. | 2026 |
| Financial management and procurement policy | Protect funds and ensure consistent controls. | 2026 |
| Welfare and benevolence policy | Guide fair, confidential and accountable support. | 2026 |
| Safeguarding policy | Protect children and vulnerable adults. | 2026 |
| Digital ministry, privacy and data policy | Guide platforms, records and online conduct. | 2027 |
| Partnership and MOU procedure | Control external relationships and commitments. | 2027 |
| Complaints, discipline and whistleblowing procedure | Provide fair and safe reporting and response. | 2027 |
| Pastoral care and referral protocol | Clarify confidentiality, escalation and professional referral. | 2027 |
| Risk management framework | Identify, monitor and respond to ministry risks. | 2027 |
Communication protocol
- Official statements are issued only by authorised persons.
- Sensitive matters are not debated through public or informal social-media channels.
- Regional updates follow an agreed reporting format.
- Urgent pastoral or safeguarding concerns use designated escalation channels.
- Corrections to misinformation are timely, factual and respectful.
- Branding and public communications remain consistent with approved AIC identity.
Everything should be done in a fitting and orderly way.